Scheduling Meals

We understand there are multiple ways to navigate the scheduling of meals - whether you are a resident camp scheduling three meals a day or a day camp simply trying to schedule everyone a lunch and snack period. How your camp schedules meals will better help determine the path of set up.

All Groups, Campers + Staff Eat Together

If all your campers, groups, and staff eat meals together, we suggest building the meals into your Day Schedule. This way all meals are listed on the schedule, but they are not part of the auto schedule formula. Leaving it out of the auto scheduler will allow you the most flexibility around which activities are scheduled before and after meals. Below is a sample of what it looks like to build meals into a Day Schedule. 

Groups, Campers + Staff Eat Meals at Different Times

If your camp eats in shifts, setting meals up as an activity is the way to go! First think about the set up of these meals - do you have multiple meals, but the same groups or campers always eat together? Does it matter to you who eat together or is it simply just important that they eat? (and don't worry they will!) Meals are ALWAYS the first to be scheduled by the auto scheduler.

If you have multiple meal shifts, but the same Group always eat together:

1. Add a new activity.
2. Give the activity a name and a code (see below). You will need multiple simile variants of the meal (LN1, LN2, etc).
3. Mark Yes for "Is this a meal".
4. If different times then put in a time range for that particular meal. This should align with one of your activity periods.
5. Indicate in Group Schedulable the max # of groups that are eating during this meal shift.
6. On the right, select only the groups that are eligible for this meal shift and click Save.
7. Repeat this for all of your meal shifts.

If it doesn't matter which group eats at each lunch shift:

1. Follow steps 1 thru 5 above, and then select all groups as eligibe and click Save.