Importing Camper Information
Importing Camper Information into Camptivities
It's easy to collect camper activity preferences through the Camptivities system, but first let's make sure all your camper's information is correctly added to your camp's account. There are two ways this can be done, manually (which takes a very long time) or through a mass import via an excel document, a much faster option.
Camper information can be found under the 'Campers' settings tab on the left side of your settings screen.
Camper Import - Excel Document
If your camp needs to collect camper preferences for elective scheduling, we will provide you with an excel document template to compile all your camper information in for a mass import - all of which is done on the back end. You can choose how much or how little information you enter into the system, but it is important you adhere to the following steps for a smooth import:
- Please keep the excel document in its original format (xlsx).
- Please leave all columns and headers in the sheet as is. If you are not using a specific column, do not delete it, just leave the information blank.
- All information must match what you have already entered into Camptivities:
- Group Codes
- Session Names
- When adding a camper who is enrolled in multiple sessions, each session should be listed, separated by a semi colon with NO spaces (i.e: session 1;session 2;session 3)
Once all your camper information is added to the excel document, please send it to your Camptivities Support Team representative and they will ensure the data is imported in a timely manner.
Adding Camper Information Manually
Although you will likely never add every camper in manually (that would take forever), this can be helpful for last minute families who register after the initial import was done. Under the 'Campers' tab on your settings tool bar, you can select the orange plus (+) sign in the camper column. Add a New Camper will pop up and then you can enter their information manually.
After you have added the camper details and guardian details (if needed) select the plus (+) sign in the upper right next to where you added the camper details. This step allows you to assign the camper to a session and a group. You can also manually add in their activity preferences or simply send them a preferences request email. Make sure you hit "Save" in the upper right corner after you add the Camper Details and Camper Sessions information.